City of Haviland 
    109 N. Main
    PO Box 264
    Haviland, KS 67059-0264
    Phone:  620-862-5317
    cityhall@havilandtelco.com
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Council Meeting Minutes

CITY OF HAVILAND Council Meeting Minutes Monday, January 8, 2018 Community Room - 7:00 p.m.
I. Call Meeting to Order The Haviland City Council met in regular session in the Community Room.  Mayor Robert Ellis called the meeting to order at 7:00 p.m.  Council members present were:  Kay Unruh, Steve Larsh, Tom Taylor, and Dwight Smitherman.  Matt Ballard was absent.  Also present were:  Council members elect Brooke Starnes and Michelle Murray, Shari McAfee-City Clerk, Joel Halverstadt-CEO-AEO Officer, Robin Rose and Cindy Tuttle-Fire Department, Dave Vagts-Certified Wastewater Operator and Sergeant Justin Rugg-Kiowa County Sheriff’s Department.
II. Administer Oath of Office Shari administered the oath of office to Kay Unruh, Brooke Starnes and Michelle Murray.  Dwight left the meeting at 7:05. III. Elect Council President Robert opened the floor for council president nominations.  Kay nominated Tom. Nominations ceased. Tom nominated by acclimation. IV. Approval of December 11, 2017 Meeting Minutes Tom motioned to approve the December 11, 2017 meeting minutes as presented.  Kay seconded. Unanimous. V. Presentation and Approval of Bills - Steve motioned to approve the bills as presented.  Tom seconded. Unanimous. VI. Financials as of December 31, 2017 VII. 1.  Public – Sergeant Justin Rugg from the Kiowa County Sheriff’s Office explained to the council and to confirm their permission to keep a dog in our kennel.  The dog was taken in an arrest and could not be housed in Greensburg.  The council gave their permission. 2.  Fire Department – Robin Rose and Cyndee Tuttle asked the council to approve purchasing four Kevlar masks.  Kay motioned to approve purchasing four Kevlar masks, costing $167.50 each, for the fire department.  Michelle seconded.  Unanimous.  Robin,  Cyndee and Sergeant Rugg left the meeting at 7:15 p.m.  VIII. Old Business 1. Wastewater Operator Certification – Dave Vagts, certified wastewater operator, was present to explain in more detail what his $500 monthly fee included.   After discussion, questions and answers, Dave left the meeting at 7:38 p.m. 2. Code Enforcement - Joel
discussed he January report with the council. 3. Report – Pake turned in his two-week notice of resignation on January 2, 2018. IX. New Business 1. Approve 2018 Official Bank, Accountant, Attorney and Newspaper - Steve motioned to approve for 2018 the Haviland State Bank as our official bank, VonFeldt, Bauer, and VonFeldt as our official accountant, Steve Brown with Megaffin & Brown as our official attorney, and The Merchant’s Directory as our official newspaper.  Brooke seconded.  Unanimous. 2. Approve 2017 Audit Engagement Contract and 2018 Non Attest Services – Tom motioned to approve the 2017 Audit Engagement Contract and the 2018 Non Attest Services with VonFeldt, Bauer, and VonFeldt.  Brooke seconded.  Unanimous. 3. Approve 2018 GAAP Resolution No. 115 – Michelle motioned to approve 2018 GAAP Resolution No. 115.  Tom seconded.  Unanimous. 4. Personnel – Council discussed different options to meet the needs of the city through the transition period while looking for a new city superintendent.  Wes Jantz is willing to renew his wastewater certification and will take care of the lift station and disposal plant as well as water problems, and any other things that may come up.  Gene Pickard will be asked to read the meters each month for $100 per month.  Michelle motioned to approve a service contract with Steve Larsh to check the water plant twice daily for $500 per month.
X. Adjournment  At 9:08 p.m., Kay motioned to adjourn the meeting.  Brooke seconded.  Unanimous.

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